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Tabletop Exhibit Rules & Regulations

  1. Exhibit Hours: The official exhibit hours will run concurrent with the PVRC Workshop and its proposed networking event and during breaks and lunch periods for the workshop. These exhibit times are approximated as follows:
  2. Schedule
    Monday, May 23, 2019
    7:30 am – 8:30 am Pre-conference Viewing
    10:15 am – 10:40 am Break
    12:00 pm – 1:15 pm Lunch
    2:30 pm –3:00 pm Break
    Tuesday, May 24th, 2019
    7:30 am – 8:00 am Pre-conference Viewing
    10:00 am –10:20 am Break
    12:00 pm – 1:10 pm Lunch
    3:30 pm – 4:00 pm Break
    5:30 pm – 7:00 pm Networking Reception
    Wednesday, May 25th, 2019
    7:30 am – 8:00 am Pre-conference Viewing
    9:40 am – 10:00 am Break
    12:00 pm – 1:15 pm Event Ends
  3. Booth Assignments: Booths will be assigned by PVRC Committee Staff based upon available space primarily on a first come, first served basis. Effort will be made to not place competitors adjacent to one another. PVRC reserves the right to relocate exhibit tables as necessary.
  4. Payment for Registration and Booth Exhibits: Table Top booth registration fee is $300. A modest service fee of $35.00 will also be assessed for electrical service to the booth if requested. The registration fee must be received in advance of the exhibit date and can be paid by MasterCard, Visa, Discover, American Express, or Company Check. Any manufacturer or exhibitor personnel who might wish to attend the workshop will be allowed to do so at a reduced rate of $400 for the workshop from the full rate of $500.
  5. Cancellations or refunds: No cancellations will be granted after April 30th, 2019. Full refunds will be granted for cancellations received prior to April 30th, 2019.
  6. Security and Insurance: All exhibitors are solely responsible for their own materials. Those wishing to insure or secure their own goods must do so at their own expense. The exhibit area will be locked during non-exhibit hours.
  7. Booth Tables and Staffing: One exhibit booth, containing a six-foot skirted table, will be provided each exhibitor. Tables may be staffed by a maximum of 2 company delegates at any one time during the exhibit hours.
  8. Displays and Exhibits: Displays may consist of whatever materials, products, literature, signage, photos or other items that pertain to the products and services offered by the Exhibitor. All items exhibited MUST fit on the top of the provided exhibit table or onto the exhibitor provided table-top mounted display panel or panels so long as the display is no longer than six feet and is no higher than eight feet from the floor. No floor mounted exhibits are permitted!
  9. Shipping, Set-Up, and Removal: Exhibitor’s materials and display items should be shipped to the Pan American Life Conference and Media Center, 601 Poydras Street, New Orleans, LA 70130. Tables will be available for display setups beginning at 7am on Monday morning, May 23rd. Tabletops may be torn down on Wednesday after the break or before 3 pm on Wednesday, May 25th. No materials will be handled for packing or outbound shipping by any PVRC representative. Any materials left after the final closing hours of the Workshop on Wednesday will be considered Trash and will be discarded.
  10. Each Exhibitor, for himself and his employees, agrees, by completing the enclosed Table Top Exhibits registrations form, to abide by these conditions, and by subsequent amendments and additions thereto; it being understood and agreed that the sole control of the Table Top Exhibits program rests with the PVRC. Neither PVRC or its agents or representatives will be responsible for any injury, loss or damage that may occur to the exhibitor or to the exhibitor’s employees or property from any cause whatsoever. Under no circumsta