The registration fee category is determined by when the payment is received. Regular registration fees will be charged onsite for any unpaid pre-registrations. The deadline for online pre-conference registration is Wednesday, March11, 2020. Registrations will also be accepted onsite. The registration deadlines are as follows:
- Presenter Registration Deadline March 11, 2020 (by 23:59 PST)
- Online Registration Closes March 11, 2020 (by 23:59 PST)
- Onsite Registration Opens March 23, 2020
Payment, Confirmation and Receipt
All payments are due in Norwegian Kroner (NOK). Registration fees are determined by when payment is received. Pre-registrants who pay their registration fee onsite will be charged the regular registration fees.
A confirmation email will be sent shortly after you register. If you submitted payment by credit card, a receipt will be included. If you wish to pay or wire transfer, an invoice will be sent to you via email once you have completed your online registration.
Methods of Payment
Wire Transfer (applicable prior to the Conference)
All wire transfers are payable to “Sea to Sky Meeting Management Ltd.”, are due in Norwegian Kroner and must be received by Monday, March 9, 2020, otherwise payment via another method will be required. On the wire transfer, please note “AIM-ALE 2020” and the name of the registrant(s) as a reference. Wire transfer information will be included on the invoice sent upon completion of your registration to the email address provided.
Credit Card – American Express, Visa and Master Card
If paying by credit card, “Sea to Sky Meeting Management Ltd.” will appear as the vendor on your credit card statement.
Cancellation, Refund And Substitution Policy
All cancellations received in writing on or before Monday, March 9, 2020 will receive a full refund, less an administration fee of NOK 905 for the Conference and social functions. ASME reserves the right to cancel social programme if enrolment is insufficient to meet minimums.
As of Tuesday, March 10, 2020 no refunds will be provided, however substitutions for the conference may be made prior to the conference.
All refunds processed via wire transfers will be charged a processing fee of NOK 500.
All cancellations or substitutions must be submitted in writing by email to firstname.lastname@example.org.
FAQ Norwegian VAT refund for ASME
- Why am I paying a VAT on the conference Registration Fees and Exhibition booths?
You are paying a Value Added Tax (VAT) on the registration fees and exhibition booths because it is required by the Norwegian VAT Law.
- Can the VAT be recovered?
Possibly. Only business companies can claim back the Norwegian VAT. To recover the VAT you must provide the details of your company - name, address, VAT number or Tax ID - for all expense invoices and submit all original documentation to your company for its processing. This includes such things as Registration, exhibition booth or Lodging invoices.
Pay attention that the VAT refund is not accepted on certain expenses like catering, costs relating to the hiring of function rooms in connection with catering, business entertainment, gifts, goods and services for distribution for advertising purposes or goods purchased for private use.
- What process should companies follow to recover the VAT?
The companies must submit their application with form RF-1032BE. The form must be completed in Norwegian, Swedish, Danish or English, using block capitals, and sent with the original invoices and the required documentation* to:
The Norwegian Tax Administration
P.O. Box 103
*Pay attention that the application for VAT refund must be supported by a Certificate from public authority in the applicant’s home country which confirms that the applicant was engaged in commercial activity during the application period. (For US Businesses, it can be the IRS form 6166)
The deadline for submitting applications relating to the previous year is 30 September. There are also minimum VAT amounts that must be met.
The VAT refund must be at least NOK 5,000, unless the period ends 31 December, in which case the minimum amount is NOK 500. (Thresholds applicable to expenses from 2020; For expenses until December 2019 the thresholds are NOK2,000 and NOK200).
Please note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in Norway for this congress and any other business-related VAT incurred in Norway.
Other Registration Information
Wheelchair Access and Special Assistance
If you require special assistance please indicate your requirements during the registration process.
Please identify your dietary requirements during the registration process so that we can make arrangements in advance.
If you require a letter of invitatiaon for the Conference, please download the Letter of Invitation Request Form and send the filled in form to email@example.com. Pre-registration and payment is required to receive a letter.
Insurance and Liability
Participants take part in AIM-ALE 2020 at their own risk and need to make their own health and travel insurance arrangements.