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Terms and Conditions

Content Presented at ASME Events: ALL papers presented at ASME Events fall under the ASME copyright. Participants are reminded to present information associated with approved papers and abstracts and not to present any information that may be considered proprietary, confidential or restricted in any way.

Registration Fees: ALL event participants must register and pay the advertised fee including authors; presenters; chairs; co-chairs; topic and session organizers, sponsors, exhibitors and general attendees. Non-member fees include an offer to a one-year membership to ASME at no charge.

Identification at Registration: Attendees are asked to present a Photo ID at registration in order to collect their badge and registration materials. Individual registrants may only collect their own individual registration packet and are not allowed to pick up badges or materials for someone else. This procedure is in place to protect registration materials from getting lost and to allow ASME to monitor accurate attendance. Registration materials will not be provided without a Photo ID. Special arrangements may be made for exhibitors and sponsors whose company has arranged in advance for group pick-up of badges.

Student Registration Fees: Student registration rates are only available to undergraduate and graduate students who are enrolled full time and have not yet received their Ph.D. Post-docs may not register as students.

Student Identification: All Students must present a valid student photo identification that includes an ID number and “Valid Thru” date. Student identification will be checked onsite at registration. International student identification must be presented in Roman alphabet. If an ID is not in this format, students may present a letter from their university on university letterhead as a second form of ID. Failure to produce a valid Student identification will result in the transfer of the student registration to a regular member or non-member registration category. No exceptions will be made.

Guests: All guests attending any event activity must be registered along with a full event attendee and must pay the advertised fee.

Payment Method: Individuals with incomplete registrations will not be able to complete registration and attend the event until payment has been made. ASME accepts VISA, MasterCard, American Express and Discover – Checks and Wire Transfer are also acceptable if received and processed at least 7 days before the start of an Event. On Site registration accepts credit card only.

Refunds/Cancellation Fee: Requests for event registration fee refunds or substitutions must be received at least 30 days prior to the event and are subject to a $100 non-refundable administrative fee, this fee applies to refunds not substitutions. All registration fees are non-refundable if less than 30 days before the event.

Substitutions: Registrations may not be transferred or substituted at any time.

Badges: Event attendees are reminded that it is important to wear your badge at all times to gain access to the Event . However, for safety reasons, please remember to remove your badge when you are outside of the events and facilities. Registration badges should be worn only by the named participant; transfer of badges to another individual is not permitted.

Photographs/Video/Audio Recordings: Participants are reminded that material presented at ASME Events is the copyright of ASME and as such they are prohibited from recording presentations in their entirety with the intent to distribute to others. The use of personal smart phones, cameras or video devices should be limited to recording snap-shots or snippets for personal use. Participants are encouraged to take snapshots throughout the event venue to support ASME’s efforts to convey the excitement of the event through posting on social media.

Unauthorized Solicitation: Unauthorized solicitation in the Event Hall or Technical Program is strictly prohibited. Any company or representative of a supplier who is not an exhibitor and is observed to be soliciting business in any area of the event venue is deemed inappropriate by ASME event management, will be asked to leave the event immediately.

Alcoholic Beverages: No one under the age of 21 will be served alcohol at ASME events and any attendee may be asked to produce identification to confirm their age before being served.

Underage Persons: Due to the nature of ASME Events, children under the age of 14 are not permitted access to event activities. Any child under 18 must be accompanied by a parent, guardian or teacher and must be registered for the event or as a guest if they attend any event activities. Parents traveling with small infants are responsible for making all necessary arrangements for their children.

Event Etiquette: As a courtesy to our speakers, please refrain from the use of pagers, mobile devices and side-bar conversations of any kind during presentations - in consideration of all attendees we ask that attendees please take any conversations outside session rooms.

Event Accessibility: ASME embraces accessibility and full participation and is dedicated to providing ADA-compliant accommodations to people of all abilities. You may indicate your desire for a member of the staff to contact you directly to discuss your individual needs and ASME staff will make every effort to accommodate requests we receive on site.

Limitation of Liability: You agree to release and hold harmless ASME from any and all claims, demands, and causes of action arising out of or relating to your participation in this event, including but not limited to the use of the event center, lodging facilities and tours related to the event.

Event Cancellation: In the event is cancelled, event attendees will be returned the registration fee only. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of event attendees.

General Data Privacy Authorization

By entering my personal information into this registration site, I hereby give consent to ASME collecting, processing, reviewing, and transferring personal data (including to the extent described above, sensitive personal data) relating to me in relation to the conference registration and event management, and to share my data with third parties, including Convention Data Services, and those that ASME works with for the purposes of facilitating the management of the conference, including vendors who manage the event registration and event itinerary via the provision of mobile app services. I also consent to the transfer of any such data outside of the country in which I live or where the personal data has been collected or processed, including specifically to the United States, for the purposes described above, even where the country or territory in question does not maintain data protection standards which are equivalent to those which apply in my home country. 

I understand by registering I will receive email communications and updates that pertain to this event and will have the option to opt-in to additional ASME marketing communications as part of the registration process.