Register

All cancellations received in writing on or before Monday, April 25, 2022 will receive a full refund, less an administration fee of 175 EUR for the Conference and a fee of 50 EUR for social functions, tours and the accompanying persons program. No refunds will be provided for cancellations received after Monday, April 25, 2022.

As of Tuesday, April 26, 2022 no refunds will be provided, however registration substitutions for the Conference may be made up until Friday, May 27, 2022.

All refunds processed via wire transfers will be charged a processing bank fee of 40 EUR.

All cancellations or substitutions must be submitted in writing by email to omae@seatoskymeetings.com.

Short Courses Cancellation & Refund Policy
Cancellations made through May 23, 2022 will receive a refund, less the administration fee of 40 EUR. Refunds are not available after May 23, 2022. Substitutions for individuals enrolled may be made onsite.

ASME reserves the right to cancel a Short Course if enrolment is insufficient to ensure maximum effectiveness. This decision is made approximately two weeks before the course begins and registrants will receive a full refund or be given the opportunity to transfer to another course. Please keep this cancellation policy in mind when making airline reservations, as ASME cannot be responsible for fees charged for cancelling or changing your airline ticket. Course students are responsible for handling all travel arrangements and the costs associated with their travel.

Individuals take part in the OMAE 2022 Conference at their own risk and are responsible for their own health and travel insurance arrangements.

FAQ Germany VAT refund for ASME

1. Why am I paying a VAT on the Meeting Registration Fee?
   You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its Member States. They establish that VAT must be paid on the fees in the country where the congress is held; in this case, Germany.


2. Can the VAT be recovered?
   Possibly. Only business companies from the European Union and from these Non-European countries can claim back the German VAT. To recover the VAT you must provide the details of your company - name, address, VAT number or Tax ID - for all expenses invoices and submit all original documentation to your company for its processing. This includes such things as Registration, Lodging and Food invoices.


3. What process should companies follow to recover the VAT?
   • EU Companies
     EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the German VAT. There are also minimum VAT amounts that must be met.
     
     For the refund applications for one to three quarters by an EU company the minimum amount is EUR 400. If the refund application relates to a refund period of a calendar year or the remainder of a calendar year, the amount of VAT may not be less than EUR 50. Please note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in Germany for this congress and any other business-related VAT incurred in Germany.
   
   
   • Non-European Companies
     The non-European companies have to submit the application for VAT refund directly to the German Federal Central Tax Office. Normally, the application must be filed online via the BZStOnline-Portal - BOP. To be able to file applications, prior registration for the procedure is required. Find information regarding the registration here.
     
     The Non-European companies must make sure their application is received at the latest by 30 June of the year following the year of the incurred expenses. There are also minimum VAT amounts that must be met.
     
     The VAT refund must be at least EUR 1,000, unless the refund period is the calendar year or the last period of the calendar year. The refund for these refund periods must be at least EUR 500. Please note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in Germany for this congress and any other business-related VAT incurred in Germany.
     
     Pay attention the application for VAT refund must be supported by the Certification that the applicant is a taxable person registered for VAT or similar taxes issued by the tax authority from the country of his establishment (For example, in USA it is the form 6166 from IRS).