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Digital Horizons: Energizing Transformation in Oil and Gas, & Beyond > Sponsor/Exhibit > Exhibitor Information

Exhibitor Information

We offer a variety of sponsorship opportunities designed to maximize your company's visibility. The sponsorship program provides even more ways to stand out from the crowd and make the most of your budget.

View the Exhibitor/Sponsor Prospectus

What to Expect

  • Two days of technical paper presentations and collaboration
  • Featured speakers from Oli & Gas, Renewables, Government and Academia
  • Daily networking opportunities
  • Global representation of attendees
  • Discussion surrounding practical, real-world, end-to-end digital solutions that involve machine learning and artificial intelligence

Sponsor tables will be identified with a card listing their company name. In addition to the 6ft table/chairs the area will have Wi-Fi and a power source available. Companies should bring any other materials, promo items, or equipment they may need.

There will be room between tables to accommodate a ~10 ft backdrop display, pull-up banners, tablecloths, etc. Registration, meals, and breaks will also take place in this area and the ballroom behind it.

All Exhibitors Receive:

  • (1) 6 ft skirted table with (2) chairs
  • Possible complementary full conference registrations and table staff registrations (dependent upon level)
    • Note: All onsite exhibitors must register for the conference either via any complimentary registrations at your exhibitor level or via paid registration.
  • Company logo and link to website featured on the conference website
  • Company name and logo listed on the conference app

Exhibit Schedule

Hyatt Regency Houston West, Texas Ballroom Foyer V-VII
Sunday, October 26
Move-in 2:00PM – 6:00PM
Monday, October 27
Exhibition Hours 7:30AM – 6:00PM
Tuesday, October 28
Exhibition Hours
Move out		 7:30AM – 6:00PM
6:00PM – 8:00PM

Contact morrisonc@asme.org if you have questions about the schedule.

Exhibitors are responsible for arranging their own shipping in and out of the hotel.

Hotel address:
13210 Katy Freeway
Houston, TX 77079

Boxes and Packages
Current package handling/delivery fees are $5.00 per box and $50.00 per pallet. Boxes/packages may be sent for arrival a maximum of 72 hours prior to Group arrival (Thursday, October 23) and must be marked as follows.

  1. Return address
  2. Name of Group associated with (ASME)
  3. Meeting room and date (TX V-VII Ballroom / Sunday, October 26th)
  4. Group contact (Christine Morrison)
  5. Name of person that will claim package (Provide your Onsite Exhibit Staff First and Last Name)
  6. Date of that person's arrival (Month, Date, Year)
  7. Number of boxes (Example: Box 1 of 2 and Box 2 of 2)

If you will be shipping boxes out of the hotel post conference, please schedule a pick-up with your preferred carrier. If you will not be present for your pickup, reference Attn: Tabitha Edgington, Event Planning Manager, when scheduling. You may leave your boxes with the hotel front desk staff.

Loading Dock
If transporting large items by truck, the hotel loading dock will be available:

  • Sunday, October 26th: 2pm – 6pm
  • Tuesday, October 27th: 5pm – 8pm

If you need to use the loading dock, please email Christine Morrison with your estimated delivery or pickup time. As the event approaches, you will be provided with the hotel's Banquet Captain contact information, which your exhibit staff can share with their driver prior to arrival.

The hotel has general overnight security, but they are not dedicated to the exhibit area. A locked office will be available for any items you wish to store overnight. ASME is not responsible for lost, damaged, or stolen items.

 

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