Advance Registration:
June 23 – September 22, 2025
Author Deadline: July 21, 2025
Register
Registration is required prior to uploading your final paper.
IMPORTANT NOTE FOR AUTHORS/PRESENTATION ONLY: The registration deadline for authors/presenters (for all paper types) is July 21, 2025. At least one author on a submission must register and pay by July 21, 2025 to be able to present at the conference.
- For each Technical Publication, Technical Presentation or Poster, a minimum of one author must be registered at the appropriate Member or Non Member rate according to their membership status (member, non-member, student member, student non-member, life member etc.)
- One author registration can cover up to a maximum of two (2) technical papers or
- An author registering with more than two (2) technical papers or presentation only submissions to present at the podium, must request a co-author to register.
- For a complete list of presentation requirements, please visit the ASME Policy Page
Registration Overview
- Rates are based on Category and Membership… irrespective of author status.
- Attendees who pay the Non-Member registration rate will be offered a 4-month trial ASME Membership (complimentary) following the conference.
- There is no author rate. All attendees (author or not) will register at their appropriate rate.
For information on ASME's cancellation policy, student fee requirements, registration substitution policy, and letters of invitation please click here.
Notice for US Government Employees:
March 5, 2025 ASME is aware of the current freeze on purchase cards. We want to ensure that the paper submission process remains uninterrupted for you and the entire conference team. If you are a government employee affected by this freeze, please provide your name, government affiliation, and paper number using this link. The WebTool team will notify you when you can submit your final paper.
REGISTRATION RATES
|
| Registration Type |
Advance Registration:
June 23 – September 22, 2025
Author registration deadline: July 21 |
Standard Registration
Sept. 23 – Oct. 18, 2025 |
Late/On-Site Registration:
Oct. 19 – 21, 2025 |
| Member |
$850 |
$950 |
$1,050 |
| Non-Member |
$1,050 |
$1,150 |
$1,250 |
| Student Member |
$250 |
$300 |
$400 |
| Student Non-Member |
$400 |
$450 |
$500 |
| Life Member |
$250 |
$300 |
$400 |
| One-Day Registration Member |
Not Available |
$500 |
$680 |
| One Day Registration Non-Member |
Not Available |
$600 |
$840 |
Conference Registration Includes:
- Access to all Keynote, Lecture, Panel and Technical Sessions
- Admission to Daily Refreshments, Lunches, Welcome Reception, and Honors & Awards Banquet
- Online access to all ICEF 2025 final accepted papers
Substitutions
- Registrations may not be transferred or substituted at any time.
Visas and Letters of Invitation
- You will be able to request your Visa Letter of Invitation during the Registration process
Additional Registration Information
- Cancellations received on or before September 19, 2025 will receive a full refund, less a USD $100 administrative fee.
- No refunds will be granted on or after September 20, 2025. NO EXCEPTIONS. No-shows will not be eligible for refunds.
- Student registration rates are only available to undergraduate and graduate students who are enrolled full-time and have not yet received their Ph.D. Post-docs may not register as students.
- Persons who register at the Student Member or Student Non-Member rate will be required to submit current valid student identification to ASME at badge pick-up. If the identification is not validated, the attendee will need to register in one of the non-student registration categories.
All scheduled presentations MUST be formally presented on-site. "Technical Publication" type presentations will be published after the conference, only if the on-site presentation is done by an Author or Co-Author of that paper. "Technical Presentations" are not scheduled to be published.
You will be able to request your Conference Letter of Invitation during the Registration process which will be sent as a PDF attachment via email. Once your fee is paid in full, your letter will be sent.
Attendees who pay the Non-Member registration rate will be offered a complimentary 4-month ASME trial membership following the conference. ASME will contact eligible registrants and invite them to join ASME within 90 days after the conference. For more information, visit the ASME Membership website.
All badges must be picked-up onsite. Photo identification is required for badge pick-up at the on-site registration desk. Full Payment is required to attend ICEF. Badges will not be given to anyone with outstanding payment.
Participants are reminded that material presented at ASME conferences is under the copyright of ASME. As a result, participants are prohibited from recording, screen-capturing, or photographing presentations in their entirety with the intent to distribute them to others.
Registration Questions
For registration questions, please contact:
Email: Events@asme.org
Call: 212-591-7791
Hours: Monday - Thursday 8am - 5pm (EST) | Friday 8am – 2pm (EST)