Skip to content
Sponsor/Exhibit
The ICE Forward Conference with Rail Transportation Symposium > Sponsor/Exhibit > Exhibitor Information

Exhibitor Information

What to Expect:

  • Two days of technical paper presentations and collaboration
  • Daily networking opportunities
  • Global representation of attendees

Sponsor tables will be identified with a card listing their company name. In addition to the 6ft table/chairs the area will have Wi-Fi and a power source available. Companies should bring any other materials, promo items, or equipment they may need.

Registration, meals, and breaks will also take place in this area and the ballroom adjacent to it.

All Exhibitors Receive:

  • (1) 6 ft skirted table with (2) chairs
  • 1 Complimentary Table Staff registrations
    • Table staff registrations include all meals, breaks, and non-ticketed networking events. This registration category does not include access to conference sessions.
  • Company logo and link to website featured on the conference website
  • Company name and logo listed on the conference app

 

Exhibit Schedule

Sheraton Milwaukee Brookfield Hotel, Brookfield Promenade
Sunday, October 19
Set up 12:00PM – 5:00PM
Exhibition Hours 5:00PM – 6:30PM
Monday, October 20
Exhibition Hours 7:00AM – 5:00PM
Tuesday, October 21
Exhibition Hours 7:00AM – 5:00PM
Move out 5:00PM – 7:00PM
Contact morrisonc@asme.org if you have questions about the schedule

 

Exhibitors are responsible for arranging their own shipping in and out of the hotel.

HOTEL ADDRESS: 375 S Moorland Rd, Brookfield, WI 53005

INBOUND PACKAGES: Exhibitors must notify Hotel at least one week in advance of their shipment by completing and returning this form to martelle.shaw@aimbridge.com.

Each package sent to the Hotel must include:

  • The name of Group (ASME)
  • The date of the Event (Sunday, October 19th, 2025)
  • The number of items contained in the package

OUTBOUND PACKAGES: Exhibitors will need to call their preferred shipping provider to schedule a shipment for outbound packages. The shipping label needs to be placed on the box and delivered to the Hotels Front Desk.

The hotel has general overnight security, but they are not dedicated to the exhibit area. A locked office will be available for any items you wish to store overnight. ASME is not responsible for lost, damaged, or stolen items.

  • Exhibitor Badges can be picked up in the Brookfield Prominade starting Sunday October 19th at 2p.m All in attendance are required to wear a badge. Wi-Fi at the Sheraton is available for all attendees in both the sleeping rooms and meeting space. Login information will be provided at registration desk for the meeting space WI-FI. Upon arrival, you will find place cards on each table designating space. We are not responsible for any valuables. If you need to secure something, we can lock it up in the office.

  • All AM & PM breaks will be stationed near the exhibits. Review the schedule at a glance here for reference (subject to change).

  • Exhibitor Table Staff registration includes meals for one individual but does not include entrance to technical presentations.

  • Conference attire is business casual

  • Once onsite, you can find ASME staff at the ASME registration table in Brookfield Prominade. Please reach out with any questions in the meantime.

Related Sites

ASME

© 2025 The American Society of Mechanical Engineers. All rights reserved.