Visa Information

The VISA requirements are the sole responsibility of the individual attendee. We have provided some information below to help you start your application process. This information is provided for informational purposes only. Conference attendees must ensure their travel requirements are met.

You can obtain an invitation letter in two ways:

• On acceptance of your submission to IMECE, the letter was included in your abstract acceptance email
  • If you have an accepted submission but did not received this letter, please submit a Help Ticket
• You can also request one during the registration process
• The letter will contain more instructions and the special event code. We are unable to customize Invitation Letters
  • An "invite code" and the "Special Event Code" are two different identifiers. The visa applicant must first create an on-line account (called a GC Key). Once they have created this account they then receive an "invite code", this code is entered in the IRCC Portal (official IRCC Portal registration page) - they enter their invite code and email address etc here. They do not enter the Special Event Code from the Letter of Invitation, this code is only used once they have started the actual visa application process

Other Key Canadian Government Website links:

• Find out if you need a VISA to travel to Canada
• Applying via the IRCC secure account
• Checking processing time
• Check your application status
• View information on traveling to Canada

Authors: Registration is expected to open in June 2026. The author registration deadline is August 11, 2026.