ASME Policies

• For each Technical Publication, Technical Presentation or Poster, a minimum of one author must be registered at the appropriate Member or Non Member rate according to their membership status (member, non-member, student member, student non-member, life member etc.)


• One author registration can cover up to a maximum of two (2) technical papers or presentation only submissions plus two (2) additional poster presentations.


• An author registering with more than two (2) technical papers or presentation only submissions to present at the podium, must request a co-author to register.


• Student registration rates are only available to undergraduate and graduate students who are enrolled full time and have not yet received their Ph.D. Post-docs may not register as students. Proof of student status is required to confirm the student rate. Proof consists of a copy of the student's identification card or a letter from the institution's registrar verifying student status.


• Attendees who pay the Non-Member registration rate will be offered a one-time complimentary 4-month ASME trial membership following the conference.


• The ASME Presenter Attendance Policy is such that if a paper is not presented at the conference by an author / co-author of the paper, it will not be published in the official archival proceedings, which are registered with the Library of Congress and abstracted and indexed.


• Technical Conferences will be scheduled as in-person conferences.


• For conferences, video and/or zoom presentations are not a substitute for in-person presentations.


• ASME in-person activities will follow the state and local laws, regulations and guidelines regarding COVID-19 applicable to the location of the event. These mandates are subject to change and should be continuously monitored.

ASME is dedicated to a safe, productive, and welcoming environment free from unlawful discrimination or harassment of any kind, including but not limited to conduct based on an individual's race, national origin, citizenship, sex, gender identity or expression, age, sexual orientation, disability or familial status. "Harassment" includes, but is not limited to: verbal comments, jokes, or imagery, unwelcome physical contact or sexual attention.

Should you have any concerns pursuant to this policy or experience or observe any conduct you believe may violate this policy, please immediately contact any ASME staff member or send an email to events@asme.org. You may also report concerns to the ASME HOTLINE at 212-591-8700. Reports to the hotline may be made anonymously.

Conduct believed to be in violation of this policy, as determined within ASME's sole discretion, may result in a warning, removal from or denial of access to ASME-sponsored meetings and events, exclusion from future ASME-sponsored meetings or events on a temporary or permanent basis, or other remedial measures. No refunds will be issued to a meeting participant asked to leave a meeting pursuant to this policy.

The United States Federal Health Emergency regarding COVID-19 ended May 11, 2023.

ASME in-person activities will follow the state and local laws, regulations and guidelines regarding communicable diseases applicable to the location of the event. These mandates are subject to change and should be continuously monitored.

Refunds will not be offered for COVID-19.

With respect to the conflict in Ukraine, we are unable to accept delegates from Russia or Belarus. Neither are we able to accept papers with authors or co-authors from institutions based in these countries. We will continue to monitor the situation with respect to official U.S. government sanctions and restrictions, as well as endeavoring to remain consistent with the global scientific and cultural communities' response to the ongoing conflict.

Visit this link to read ASME's policy regarding AI.